Event fundraising terms & conditions

1. If the event is hosted or organised by a third party event organiser, Gillys will share necessary information which you have provided in the registration form with the event organiser to assist them with planning, operating and managing this event. The event organiser may request additional personal information from you to ensure that the event can be run professionally and safely. The event organiser will also share your information, including any medical information provided, with us where necessary to enable us to steward you through the event. For further details on how your data will be used, see our privacy policy and the event organiser's privacy policy.

2. If you are taking part in a third party fundraising event, Gilly's are happy to cover your registration fee. However, we will set a minimum threshold for how much you will need to fundraise. This threshold will be clearly stated on the event page on our website.

3. You pledge to raise a minimum sponsorship amount stated. You will try to raise as much as possible above this amount. Your fundraising is payable within four weeks after the event has taken place.

4. If, for whatever reason, you do not take part in the event, your place cannot be deferred to a later date or transferred to another event.

5. You confirm that you will be at least 18 years of age or older on the day of the event.

6. You may need to complete an additional registration form for the third party event organiser so they can confirm your entry into the event. You agree that it is your responsibility to ensure this form is completed by the given deadline. You understand that if it is not completed your event entry may be withdrawn. We will make reasonable efforts to make you aware if this is applicable to your entry and what the deadline for completion is.

7. For third party events not being hosted or supervised by Gilly's, you agree that Gilly's, its trustees and its agents, accept no liability whatsoever in respect of any injury, illness, death, loss (including loss of enjoyment or possessions), damage, expense, cost or other sum or claim of any descriptions whatsoever in respect of your participation in the event. 

8. You confirm that, to the best of your knowledge, your general state of health is good. You acknowledge that you are taking part in this event at your own risk. 

9. You agree to follow all reasonable rules and instructions given by the event organiser, event management company and their authorised representatives. You are responsible for your own actions or inactions. Where these differ from the wishes of the event organiser, neither the organiser, Gilly's, its trustees or agents can be held responsible for loss or damage to personal effects, injury or death.  

10.  The itinerary may be subject to change by the event organiser should climatic or other unforeseen circumstances deem this necessary. You should refer to the event organiser's terms and conditions for more details.

11.  You agree that all funds raised shall be paid to Gilly's as quickly as possible after your event and in any case by no later than four weeks after the event date. All payments to Gilly's shall be made via bank transfer or via a secure online fundraising page. 

12.  Any fundraised money collected must be forwarded to Gilly's and will be treated as a donation unless sponsors specifically ask for it to be returned to them. Gilly's is unable to return anonymous donations. You agree that should you, for whatever reason, not take part in the event, it is your responsibility to contact your sponsors telling them you are no longer participating in the event, and what will happen to their sponsor money.

13.  You agree that Gilly's may use without payment, notice or further consent any photographs, videos and other images in which you appear, which are taken at an event by the organiser or their suppliers, our trustees or any participant or other person attending, in our brochure, website, social network marketing activities or any other relevant promotional material. Gilly's will not, however, identify anyone by name without their agreement. Should you prefer that Gilly's do not use any such images in which you may appear which are taken at the event in any promotional materials, or if you do not wish to be the subject of any photography, please notify us by emailing info@gillianstevensontrustuk.org .

14.  By registering for this event, you agree to be bound by these Conditions. Gilly's may vary these Conditions from time to time and the up-to-date terms shall be available on this website. 

If you have any questions about the above, please do not hesitate to get in touch. Email us at info@gillianstevensontrustuk.org